Privacy Policy

Last updated: November 22, 2025

1. Introduction

PodBrief ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

2. Information We Collect

2.1 Personal Information

We collect information that you provide directly to us, including:

Name and email address (via authentication provider)
Profile information (name, profile picture)
Payment information (processed securely through Stripe)

2.2 Audio Files

When you upload audio files for transcription:

Files are stored temporarily on our servers
Files are processed using OpenAI's Whisper API
Files may be deleted after processing or after a retention period

2.3 Usage Data

We automatically collect information about how you use our service, including:

Transcription history and usage patterns
Credit purchases and consumption
Device and browser information

3. How We Use Your Information

We use the information we collect to:

Provide, maintain, and improve our services
Process transcriptions and generate summaries
Process payments and manage your account
Send you technical notices and support messages
Respond to your comments and questions

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

Service Providers: We use OpenAI to process transcriptions. Audio files are sent to OpenAI's servers for processing.
Payment Processing: We use Stripe to process payments. Payment information is handled by Stripe and not stored on our servers.
Legal Requirements: We may disclose information if required by law or to protect our rights.

5. Data Security

We implement appropriate technical and organizational measures to protect your information. However, no method of transmission over the Internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

6. Your Rights

You have the right to:

Access and update your personal information through your account settings
Delete your account and associated data
Request a copy of your data
Opt out of certain communications

7. Data Retention

We retain your information for as long as your account is active or as needed to provide services. Audio files may be deleted after processing or after a retention period. You can delete your account and associated data at any time.

8. Children's Privacy

Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us at support@podbrief.online or visit our contact page.